The Squawk Point

Organisational Mechanics

  • Home
  • Blog
    • People
    • Data
    • Process
    • Wild Cards
    • Index
  • Podcast
  • Book

Does the Janitor Own your Processes?

2 September, 2011 by Gary Comerford 2 Comments

Who owns your processes?

It’s a simple question but a complex answer.  (Unless, of course, you’re a one-person business where you do everything, in which case I’m fairly sure you are the process owner)

In the real world where companies are larger than a  single individual – and multinationals can have hundreds of thousands of employees – finding the process owner is often a difficult task.

“But isn’t the process owner the head of the relevant department?” you ask?  I mean, if this is an on-boarding process then it’s part of Human Resources, right?  And the supplier payment process is part of Accounts Payable, right?

Well, at the basic level “Yes”.

But let’s look at a more relevant process: Customer Invoicing.  Or rather let’s look at the process that Customer Invoicing is a part of: “Customer Fulfilment”.  Who owns “Customer Fulfilment”?  Well it’s Accounts Receivable isn’t it?  I mean they deal with the raising of the invoice and the reminders, the… oh, wait, they don’t raise orders, do they?  The Sales department do that.  So it’s a Sales function then?

Well… no.  Sales deal with the selling side (and the CRM part).  Accounts Receivable deal with the invoicing part.  Treasury deal with the cash part.  General Ledger deal with the accounting part etc. etc.  In fact there are multiple areas of the business that are participants in any given process.

“So let them all own the process” I hear you say.  Bad Idea!  If everyone owns a process, nobody owns a process.

The key driver to determining who owns a process is to find out who has the power to change any and all parts of that process.  Which individual in the organisation can make Sales and Accounts Receivable and Treasury change their part?

In the long run that’s the individual who is the owner.  Giving ‘sub-responsibility’ to the department heads of the affected process will only work so far – especially as they will generally be very territorial and siloed in their approach, often making changes that improve their part of the process regardless of what happens up or down stream.

Now I’ll ask you again: “Who owns your processes?”

Process Owner

Read another opinion

Image by Robert S. Donovan

This is a guest post by Gary Comerford. If you want to learn more about what Gary can offer then please visit his Business Process Consultancy web site. If you would like to guest post on this site, read the guidelines here.

Filed Under: Blog, Process Improvement, Tools & Techniques Tagged With: accountability, business process management, process control

About the Author

Gary Comerford
Gary Comerford

Gary is a Process Consultant who has worked at large American Multinationals for pretty much all his working career. Having partaken of all the information and opportunity they had to offer, he now owns his own process consultancy where he works with customers as varied as government quangos, merchant banks and software vendors to help them document, optimise, measure and improve their processes.

He is also the author of the book ‘The Perfect Process Project’ which delves into the mysteries of why a large proportion of projects to manage processes are not successful.

If you would like to have Gary come and work with you to see where your organisation could improve their processes then contact him at the email address below.

www.gcp-consulting.com

Comments

  1. maz iqbal says

    4 September, 2011 at 7:33 pm

    A great way of looking at process ownership – you have added to my view of the world, thank you.

    May I offer another perspective: who cares enough to do something about it? This is the bottom up version of leadership and influencing change.

    Reply
  2. James Lawther says

    4 September, 2011 at 7:45 pm

    Now there is a powerful thought

    Reply

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Explore

accountability assumptions beliefs best practice blame bureaucracy capability clarity command and control communication complexity continuous improvement cost saving culture customer focus data is not information decisions employee performance measures empowerment error proofing fessing up gemba human nature incentives information technology innovation key performance indicators learning management style measurement motivation performance management poor service process control purpose reinforcing behaviour service design silo management systems thinking targets teamwork test and learn trust video waste

Receive Posts by e-Mail

Get the next post delivered straight to your inbox

Creative Commons

This information from The Squawk Point is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported License.
Creative Commons Licence
Customer Experience Update

Try This:

  • Fish Bone Diagrams – Helpful or Not?

  • Circles of Influence: Do You Want Your Team Flexing Their’s?

  • Should You Punish Mistakes?

  • Solutioneering

Connect

  • E-mail
  • LinkedIn
  • RSS
  • YouTube
  • Cookies
  • Contact Me

Copyright © 2025 · Enterprise Pro on Genesis Framework · WordPress · Log in